03/13/2025 10:39:30 AM
The Weatherization Coordinator provides administrative and programmatic support for any programs administered through the Weatherization Department and for the Weatherization Department in general. These programs may include, but are not limited to, the Weatherization Assistance Program, DTE Energy Efficiency program, Community Development Block Grants, and/or other programs for which the Weatherization Department has received or will receive direct funding or indirect funding through an agency or community partner.
Administrative duties include, but are not limited to general office administration functions such typing/data entry, filing, copying, scheduling, monitoring and ordering office supplies, preparing purchase orders and vouchers, creating reports, creating and maintaining electronic and paper records/files, and communicating with all clients, fellow employees and other partners in a professional manner.
Programmatic support duties include, but are not limited to keeping informed of and ensuring that all duties are performed in accordance with the Federal/State regulations applicable to each program, collecting and analyzing all documentation required from Auditors, Contractors and Inspectors, reviewing Intake and Job files for accuracy and completeness, creating and submitting specific forms and data to the appropriate Weatherization-related program, monitoring the progress of jobs and providing other programmatic support to the Manager as needed.
The Weatherization Coordinator must be extremely organized and detail-oriented, possess professional written and verbal communication skills, have the ability to effectively manage multiple projects and deadlines and maintain files, records and information in a secure and confidential manner.
PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Creates, updates and maintains accurate and complete electronic and paper files and records related to the program(s).
- Reviews Intake files for accuracy, eligibility and completeness before initiating work phase.
- Performs Intake Specialist duties on an as-needed basis to ensure adequate office coverage.
- Monitors jobs to ensure timely progress in production and identify issues/concerns.
- Enters and maintains all necessary data and documentation using the appropriate computer/software/apps for tracking jobs and expenditures and producing reports.
- Assigns work to Auditors, Contractors and Inspectors as jobs become eligible to progress through the various stages of production.
- Receives, reviews and/or reconciles all documents, forms, photos, and invoices received by Auditors, Contractors and Inspectors to determine accuracy and completeness of file and ensure accuracy of invoices to be submitted to Manager for approval and/or payment.
- Submits Manager-approved vouchers and invoices to the Accounting Department for payment processing.
- Communicates with Clients, Auditors, Contractors, and Inspectors and other related parties regarding appointments, job status, concerns or complaints, assignment of work, payment status, missing/incomplete information or documents required for file or certification and other related topics.
- Submits SHPO Inventory forms through SHPO portal for approval before jobs can be assigned to Contractors.
- Reviews completed work orders and submits SDP Validation forms and accompanying documentation for rebate approvals.
- Prepares forms/files required to apply and submits applications for non-Weatherization funding available through Partner Agencies and Programs.
- Manages personal and other department-related calendars to schedule and track meetings, appointments and other events.
- Monitors and orders office supplies and/or job-related products as needed.
- Conducts and/or Participates in Orientations/Special Events/Outreach activities to answer inquiries from the public concerning the program and its requirements and to generate awareness and/or interest in the program(s).
- Attends meetings with Agency and/or Agency partners as needed.
- Learns and operates all current and new applicable software programs.
- Responsible for working on additional special Weatherization projects and/or training other staff as needed.
- Assists in producing information/documentation, and answering questions regarding processes, as requested by monitors/auditors.
- Attends conferences and other training opportunities when/where available to stay current with changes in relevant policies and procedures and improve knowledge, skills and abilities related to the position.
- Liaison for Community and Agency Partners in day-to-day operations for customer and office procedures.
EDUCATIONAL AND EXPERIENTIAL REQUIREMENTS:
Two (2) years of college and three (3) years of office experience is preferred. Additional years of experience can substitute for college education at a ratio of two (2) years’ experience for one (1) year of college beyond a minimum of a High School graduate. Good mathematical, organization, and communication skills are required.
USE OF THIS POSITION DESCRIPTION:
This job description is not intended, nor should it be construed to be an all-inclusive list of duties performed but is to serve rather, as a set of guidelines to act as a measure to assure fair and equitable pay decision regarding DCC jobs. Individuals in this position are expected to perform other duties as requested.
SUPERVISORY DUTIES: None
Career Specialist
03/13/2025 11:28:44 AM
Job description
Career Specialist – full time
Job Description
Hours: full-time/40 hours – Monday thru Friday 8:30 am to 5pm. $18.32/hour
Openings for Southgate, Livonia and Grosse Pointe, but must fill in as needed at all centers, including Dearborn, Wayne, and Highland Park when needed.
Great opportunity for those interested in workforce development. The career specialist is responsible for assisting customers of Michigan Works! Service Centers in their search for employment and directing them toward additional workshops or programs from which they may benefit. This includes providing consistent, expert advice and professional support for job seekers and employers in utilizing on-line, Center, and program resources, assisting customers in developing professional electronic resumes, assisting with application completion, conducting on-line job or resume searches and presenting various career development workshops, program orientations and seminars. The Career Specialist is also responsible for providing timely and accurate information regarding the services available to customers, maintaining accurate records in accordance with local, state, federal and unit regulations, and maintaining updated information and resources in the centers.
Minimum qualifications required for this position include:
Excellent professional administrative skills desired
A minimum of one (1) year experience working with customers or clients, preferably in a placement, educational, human service, or career development capacity
High school diploma or GED required; additional education in a related field preferred, but not required
Ability to articulate thoughts clearly, both written and verbally, with proper grammar, punctuation and to apply language rules
Ability to present program information to job seekers, community agencies, and employers
Ability to apply techniques used in resume and cover letter writing and effectively guide customers in the process
Excellent interpersonal skills and the ability to maintain professional, friendly relationships with all visitors to the Michigan Works! Service Centers, including job seekers, partner staff, employers, program administrators and monitors
Demonstrated proficiency in Microsoft Office – Word, Excel, and various Internet and job search applications
Great opportunity for those interested in workforce development. The career specialist is responsible for assisting customers of Michigan Works! Service Centers in their search for employment and directing them toward additional workshops or programs from which they may benefit. This includes providing consistent, expert advice and professional support for job seekers and employers in utilizing on-line, Center, and program resources, assisting customers in developing professional electronic resumes, assisting with application completion, conducting on-line job or resume searches and presenting various career development workshops, program orientations and seminars. The Career Specialist is also responsible for providing timely and accurate information regarding the services available to customers, maintaining accurate records in accordance with local, state, federal and unit regulations, and maintaining updated information and resources in the centers.
Excellent professional administrative skills desired
- A minimum of one (1) year experience working with customers or clients, preferably in a placement, educational, human service, or career development capacity.
- High school diploma or GED required; additional education in a related field preferred, but not required.
- Ability to articulate thoughts clearly, both written and verbally, with proper grammar, punctuation and to apply language rules.
- Ability to present program information to job seekers, community agencies, and employers.
- Ability to apply techniques used in resume and cover letter writing and effectively guide customers in the process.
- Excellent interpersonal skills and the ability to maintain professional, friendly relationships with all visitors to the Michigan Works! Service Centers, including job seekers, partner staff, employers, program administrators and monitors.
- Demonstrated proficiency in Microsoft Office – Word, Excel, and various Internet and job search applications.
Talent Acquisition Specialist
03/13/2025 03:04:20 PM
TITLE: TALENT ACQUISITION SPECIALIST
RESPONSIBLE TO: PROGRAM MANAGER
GENERAL SUMMARY:
The Talent Acquisition Specialist is responsible for developing and providing both unsubsidized and subsidized employment, community service, work experience, and vocational training opportunities, activities and services for PATH customers while facilitating a successful job search for customers leading to a positive employment outcome and the ultimate goal of self-sufficiency. The Talent Acquisition Specialist works in coordination with the PATH CDFs/Coaches and BSR Teams to identify, pre-screen, pre-interview and refer qualified candidates to employment opportunities to ensure that all available positions are filled and to contribute to the program performance standards and placement goals. This includes understanding critical skill sets and transferable skills based on employers’ requirements to promote accurate matching of candidates to posted positions, providing expert advice, career coaching, and professional support for job seekers and employers in utilizing on-line, center, local/state/community, and program resources, assisting PATH customers in developing professional and electronic resumes, assisting with application completion, conducting on-line job or resume searches, coordinating and facilitating networking sessions, special hiring events and job fairs, and program orientations and seminars. The Talent Acquisition Specialist is also responsible for providing timely and accurate information regarding the services available to job seeker and business customers, maintaining accurate records of activities and outcomes in accordance with local, state, federal and unit regulations, and maintaining updated labor market data and hiring trends information. The Talent Acquisition Specialist must be available for events which are occasionally held during evenings and weekends.
PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Reviews PATH customers/job seekers’ qualifications, education, interests and aptitudes to establish relevant employment objectives and provides appropriate referrals to available employment opportunities to ensure attainment of customer career goals and program placement goals
Maintains a pool of PATH customers/candidates to expedite and coordinate referrals to employment opportunities developed by Business Service Representatives and obtained from various local partnerships.
- Actively participates in Center, Agency, and MWA events including career fairs, meetings, economic development efforts, regional and local projects, and staff training sessions.
- Maintains current knowledge of local labor market trends, workforce development resources, career development techniques, job search skills, new and developing resources, employment and training trends and opportunities, self-help materials, and assessment tools.
Talent Acquisition Specialist, PATH/Welfare Programs, Page 2
- Conducts informative, interesting, and motivational program/service orientations and various employment related topic sessions on site, during career networking meetings, and at various locations including community agencies, schools, and partner locations.
- Provides on-going career coaching to PATH customers/job seekers including relevant job search support, continued resume development, interview skills, career exploration, vocational awareness, labor market information, job search skills techniques, cover letter and application preparation, appropriate use of on-line and social media, personal motivation, effective work habits, salary negotiation, career preparation/transition to foster placement and career growth.
- Screens and recruits PATH customers for potential employment opportunities and coordinates referral efforts with Business Service Representative Teams. Gathers timely feedback, records and tracks results of referrals.
- Maintains updated knowledge of program related regulations, State and MWA policy issuances, and procedures by reading and understanding program manuals and policy updates. Documents all services in accordance with local, state, federal, and unit regulations by entering activities and case notes and ISS updates into the OS/MIS system.
- Assists employers in accessing the Pure Michigan Talent Connect and other center and partner program resources to meet their hiring needs and obtain appropriate information. Refers employers to PATH CDFs/Coaches, BSR staff and other available resources to ensure that their needs are met.
- Executes resume searches based on employer’s requirements and screens and refers appropriate candidates for employment opportunities in accordance with job order requirements and referral process.
- Assists with data entry of customer/employer information, program activities/outcomes, and services into the OS/MIS system and compiling necessary back-up records for preparing unit reports within assigned timelines. Coordinates maintenance of internal talent pool tracking system.
*This is not a complete description of job duties; a complete description will be provided upon request to the Human Resources Department.*
Currently Open Procurement Opportunities
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