Weatherization Coordinator

03/13/2025 10:39:30 AM

The Weatherization Coordinator provides administrative and programmatic support for any programs administered through the Weatherization Department and for the Weatherization Department in general. These programs may include, but are not limited to, the Weatherization Assistance Program, DTE Energy Efficiency program, Community Development Block Grants, and/or other programs for which the Weatherization Department has received or will receive direct funding or indirect funding through an agency or community partner.

Administrative duties include, but are not limited to general office administration functions such typing/data entry, filing, copying, scheduling, monitoring and ordering office supplies, preparing purchase orders and vouchers, creating reports, creating and maintaining electronic and paper records/files, and communicating with all clients, fellow employees and other partners in a professional manner.

Programmatic support duties include, but are not limited to keeping informed of and ensuring that all duties are performed in accordance with the Federal/State regulations applicable to each program, collecting and analyzing all documentation required from Auditors, Contractors and Inspectors, reviewing Intake and Job files for accuracy and completeness, creating and submitting specific forms and data to the appropriate Weatherization-related program, monitoring the progress of jobs and providing other programmatic support to the Manager as needed.

The Weatherization Coordinator must be extremely organized and detail-oriented, possess professional written and verbal communication skills, have the ability to effectively manage multiple projects and deadlines and maintain files, records and information in a secure and confidential manner.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Creates, updates and maintains accurate and complete electronic and paper files and records related to the program(s).
  • Reviews Intake files for accuracy, eligibility and completeness before initiating work phase.
  • Performs Intake Specialist duties on an as-needed basis to ensure adequate office coverage.
  • Monitors jobs to ensure timely progress in production and identify issues/concerns.
  • Enters and maintains all necessary data and documentation using the appropriate computer/software/apps for tracking jobs and expenditures and producing reports.
  • Assigns work to Auditors, Contractors and Inspectors as jobs become eligible to progress through the various stages of production.
  • Receives, reviews and/or reconciles all documents, forms, photos, and invoices received by Auditors, Contractors and Inspectors to determine accuracy and completeness of file and ensure accuracy of invoices to be submitted to Manager for approval and/or payment.
  • Submits Manager-approved vouchers and invoices to the Accounting Department for payment processing.
  • Communicates with Clients, Auditors, Contractors, and Inspectors and other related parties regarding appointments, job status, concerns or complaints, assignment of work, payment status, missing/incomplete information or documents required for file or certification and other related topics.
  • Submits SHPO Inventory forms through SHPO portal for approval before jobs can be assigned to Contractors.
  • Reviews completed work orders and submits SDP Validation forms and accompanying documentation for rebate approvals.
  • Prepares forms/files required to apply and submits applications for non-Weatherization funding available through Partner Agencies and Programs.
  • Manages personal and other department-related calendars to schedule and track meetings, appointments and other events.
  • Monitors and orders office supplies and/or job-related products as needed.
  • Conducts and/or Participates in Orientations/Special Events/Outreach activities to answer inquiries from the public concerning the program and its requirements and to generate awareness and/or interest in the program(s).
  • Attends meetings with Agency and/or Agency partners as needed.
  • Learns and operates all current and new applicable software programs.
  • Responsible for working on additional special Weatherization projects and/or training other staff as needed.
  • Assists in producing information/documentation, and answering questions regarding processes, as requested by monitors/auditors.
  • Attends conferences and other training opportunities when/where available to stay current with changes in relevant policies and procedures and improve knowledge, skills and abilities related to the position.
  • Liaison for Community and Agency Partners in day-to-day operations for customer and office procedures.

EDUCATIONAL AND EXPERIENTIAL REQUIREMENTS:

Two (2) years of college and three (3) years of office experience is preferred. Additional years of experience can substitute for college education at a ratio of two (2) years’ experience for one (1) year of college beyond a minimum of a High School graduate. Good mathematical, organization, and communication skills are required.

USE OF THIS POSITION DESCRIPTION:

This job description is not intended, nor should it be construed to be an all-inclusive list of duties performed but is to serve rather, as a set of guidelines to act as a measure to assure fair and equitable pay decision regarding DCC jobs. Individuals in this position are expected to perform other duties as requested.

SUPERVISORY DUTIES: None

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Career Specialist

03/13/2025 11:28:44 AM

Job description

Career Specialist – full time
Job Description

Hours:  full-time/40 hours – Monday thru Friday 8:30 am to 5pm.  $18.32/hour

 Openings for Southgate, Livonia and Grosse Pointe, but must fill in as needed at all centers, including Dearborn, Wayne, and Highland Park when needed.

Great opportunity for those interested in workforce development. The career specialist is responsible for assisting customers of Michigan Works! Service Centers in their search for employment and directing them toward additional workshops or programs from which they may benefit. This includes providing consistent, expert advice and professional support for job seekers and employers in utilizing on-line, Center, and program resources, assisting customers in developing professional electronic resumes, assisting with application completion, conducting on-line job or resume searches and presenting various career development workshops, program orientations and seminars. The Career Specialist is also responsible for providing timely and accurate information regarding the services available to customers, maintaining accurate records in accordance with local, state, federal and unit regulations, and maintaining updated information and resources in the centers.

Minimum qualifications required for this position include:

Excellent professional administrative skills desired

A minimum of one (1) year experience working with customers or clients, preferably in a placement, educational, human service, or career development capacity

High school diploma or GED required; additional education in a related field preferred, but not required

Ability to articulate thoughts clearly, both written and verbally, with proper grammar, punctuation and to apply language rules

Ability to present program information to job seekers, community agencies, and employers

Ability to apply techniques used in resume and cover letter writing and effectively guide customers in the process

Excellent interpersonal skills and the ability to maintain professional, friendly relationships with all visitors to the Michigan Works! Service Centers, including job seekers, partner staff, employers, program administrators and monitors

Demonstrated proficiency in Microsoft Office – Word, Excel, and various Internet and job search applications

Great opportunity for those interested in workforce development. The career specialist is responsible for assisting customers of Michigan Works! Service Centers in their search for employment and directing them toward additional workshops or programs from which they may benefit. This includes providing consistent, expert advice and professional support for job seekers and employers in utilizing on-line, Center, and program resources, assisting customers in developing professional electronic resumes, assisting with application completion, conducting on-line job or resume searches and presenting various career development workshops, program orientations and seminars. The Career Specialist is also responsible for providing timely and accurate information regarding the services available to customers, maintaining accurate records in accordance with local, state, federal and unit regulations, and maintaining updated information and resources in the centers.

Excellent professional administrative skills desired

  • A minimum of one (1) year experience working with customers or clients, preferably in a placement, educational, human service, or career development capacity.
  • High school diploma or GED required; additional education in a related field preferred, but not required.
  • Ability to articulate thoughts clearly, both written and verbally, with proper grammar, punctuation and to apply language rules.
  • Ability to present program information to job seekers, community agencies, and employers.
  • Ability to apply techniques used in resume and cover letter writing and effectively guide customers in the process.
  • Excellent interpersonal skills and the ability to maintain professional, friendly relationships with all visitors to the Michigan Works! Service Centers, including job seekers, partner staff, employers, program administrators and monitors.
  • Demonstrated proficiency in Microsoft Office – Word, Excel, and various Internet and job search applications.

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Talent Acquisition Specialist

03/13/2025 03:04:20 PM

TITLE:                             TALENT ACQUISITION SPECIALIST

RESPONSIBLE TO:         PROGRAM MANAGER                                      

GENERAL SUMMARY:

The Talent Acquisition Specialist is responsible for developing and providing both unsubsidized and subsidized employment, community service, work experience, and vocational training opportunities, activities and services for PATH customers while facilitating a successful job search for customers leading to a positive employment outcome and the ultimate goal of self-sufficiency.  The Talent Acquisition Specialist works in coordination with the PATH CDFs/Coaches and BSR Teams to identify, pre-screen, pre-interview and refer qualified candidates to employment opportunities to ensure that all available positions are filled and to contribute to the program performance standards and placement goals.  This includes understanding critical skill sets and transferable skills based on employers’ requirements to promote accurate matching of candidates to posted positions, providing expert advice, career coaching, and professional support for job seekers and employers in utilizing on-line, center, local/state/community, and program resources, assisting PATH customers in developing professional and electronic resumes, assisting with application completion, conducting on-line job or resume searches, coordinating and facilitating networking sessions, special hiring events and job fairs, and program orientations and seminars. The Talent Acquisition Specialist is also responsible for providing timely and accurate information regarding the services available to job seeker and business customers, maintaining accurate records of activities and outcomes in accordance with local, state, federal and unit regulations, and maintaining updated labor market data and hiring trends information.  The Talent Acquisition Specialist must be available for events which are occasionally held during evenings and weekends.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Reviews PATH customers/job seekers’ qualifications, education, interests and aptitudes to establish relevant employment objectives and provides appropriate referrals to available employment opportunities to ensure attainment of customer career goals and program placement goals

Maintains a pool of PATH customers/candidates to expedite and coordinate referrals to employment opportunities developed by Business Service Representatives and obtained from various local partnerships.

  • Actively participates in Center, Agency, and MWA events including career fairs, meetings, economic development efforts, regional and local projects, and staff training sessions.
  • Maintains current knowledge of local labor market trends, workforce development resources, career development techniques, job search skills, new and developing resources, employment and training trends and opportunities, self-help materials, and assessment tools.

Talent Acquisition Specialist, PATH/Welfare Programs, Page 2

  • Conducts informative, interesting, and motivational program/service orientations and various employment related topic sessions on site, during career networking meetings, and at various locations including community agencies, schools, and partner locations.
  • Provides on-going career coaching to PATH customers/job seekers including relevant job search support, continued resume development, interview skills, career exploration, vocational awareness, labor market information, job search skills techniques, cover letter and application preparation, appropriate use of on-line and social media, personal motivation, effective work habits, salary negotiation, career preparation/transition to foster placement and career growth.
  • Screens and recruits PATH customers for potential employment opportunities and coordinates referral efforts with Business Service Representative Teams. Gathers timely feedback, records and tracks results of referrals.
  • Maintains updated knowledge of program related regulations, State and MWA policy issuances, and procedures by reading and understanding program manuals and policy updates. Documents all services in accordance with local, state, federal, and unit regulations by entering activities and case notes and ISS updates into the OS/MIS system.
  • Assists employers in accessing the Pure Michigan Talent Connect and other center and partner program resources to meet their hiring needs and obtain appropriate information. Refers employers to PATH CDFs/Coaches, BSR staff and other available resources to ensure that their needs are met.
  • Executes resume searches based on employer’s requirements and screens and refers appropriate candidates for employment opportunities in accordance with job order requirements and referral process.
  •  Assists with data entry of customer/employer information, program activities/outcomes, and services into the OS/MIS system and compiling necessary back-up records for preparing unit reports within assigned timelines. Coordinates maintenance of internal talent pool tracking system.

*This is not a complete description of job duties; a complete description will be provided upon request to the Human Resources Department.*

 

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Career Navigator

04/02/2025 05:42:15 PM

Job description

CAREER NAVIGATOR

DEPT: WayneLINC

RESPONSIBLE TO: PROGRAM SUPERVISOR

GENERAL SUMMARY:

NOTE: Career Navigator will work 60% in Southgate/40% in Grosse Pointe

The Career Navigator will work in partnership with Career Coaches, WayneLINC, training vendors, partner agencies and AJC staffs to support jobseekers in navigating and connecting to essential services required to remove barriers and move into career service activities. These can include transportation, childcare, housing, legal aid, adult basic education, or expungement supports. The Career Navigator will become an expert in understanding their various partners and the supports/services they offer, including related eligibility and referral process. They will also understand the career development/decision making process, local labor market data and labor economy to guide job seekers in their career pathways and make referrals to employment opportunities. The Career Navigator will be responsible for meeting specific performance goals.

PRINCIPLE DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

· Conduct outreach, pre-screening, intake, and registration for the WayneLINC program in accordance with applicable regulations and policies on site at SEMCA AJCs and at various partner organizations, training vendors, and community agencies and events. Deliver presentations and information sessions to present program information and develop referral network.

· Maintain up to date knowledge of program regulations and policies, attend various training sessions, webinars and workshops, review and comprehend materials related to program requirements, regulations, and procedures.

· Coordinate referrals to subsidized and unsubsidized employment opportunities with the Business Service Teams, maintain talent pool for ready referral to job orders, track referrals and feedback, meet or exceed goals.

· Assist customers to identify the best community resources available to meet their needs and support referrals to those supports including conducting warm handoffs to the partner organizations.

· Develop relationships with organizations that provide barrier removal/essential services in the service delivery area to facilitate effective referral and feedback of customers referred.

· Maintain updated information on partner organizations by making routine contact to verify available services and eligibility requirements.

· Provide updates to career coaches regarding the status of barrier resolution and actively participate in case management and team meetings.

· Assist customers in setting up various on-line accounts to apply for jobs, supportive services, financial aid, and training.

· Advocate for and link customers to community services and assist in accessing available support services.

· Follow-up with customers and partner organizations on status of barrier resolution/referral.

· Assess basic needs, preparedness for training, subsidized work placement, and career readiness. Develop employability plans and conduct career research to define career goals.

· Conduct various career and needs assessments and review/interpret results with job seekers.

· Actively recruit individuals for participation in the program and match with appropriate opportunities/activities in the program.

· Complete program registration and enrollment forms, and payment requests. Gather support documentation in accordance with program requirements and create and maintain files.

· Comply with and adhere to regulations regarding safety, security, and transmission of private personal data.

· Maintain knowledge of available training and employment opportunities available through the WayneLINC program and the AJCs to review with customers and make appropriate referrals.

· Support referral and placement into available employment opportunities through individual career coaching, resume development, interview preparation, and obtaining results of referrals.

· Review and monitor performance and case file reports to contribute towards contracted performance goals.

· Assist job seekers in the AJC resource rooms and provide information to them on the opportunities available through the program.

SUPERVISORY DUTIES: None

EDUCATIONAL AND EXPERIENTIAL REQUIREMENTS:

The Career Navigator position requires an education in human services, social work, education, workforce development or a related field. A degree is preferred but not required with a minimum of two years’ related experience. Knowledge of Workforce Development Practices and/or Workforce Development Programs is preferred. The Career Navigator must possess a high level of organizational skills, strong computer skills, exceptional verbal and written communication abilities and interpersonal skills. The ability to work with a diverse customer base is required. This position requires a person to integrate efforts with a team, be resourceful, self-motivated and goal oriented with a strong commitment to facilitating personal and community growth.

USE OF THIS POSITION DESCRIPTION:

This job description is not intended, nor should it be construed to be an all-inclusive list of duties performed but is to serve rather as a set of guidelines to act as a measure to assure fair and equitable pay decision regarding jobs at DCC. Individuals in this position are expected to perform other duties as required.

Job Type: Full-time

Pay: Up to $20.19 per hour

Benefits:

 

  • 403(b)
  • 403(b) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

 

Schedule:

 

  • Day shift

 

Application Question(s):

  • Will you be able to work in both Southgate and Grosse Pointe locations – 60/40, as needed?

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